Meeting called to order @7:00p.m.

Thanks to Amy Campain and Don Lewis for the food at tonight’s meeting. Bert Weisner was late and did bring the drinks.

No guests in attendance.

1) Roll Call- All Present except for Health Benefits Rep. Tony Gatling and trustee Gary Kirwin.

2) Minutes from the August Meeting. Motion to dispense with reading the August Minutes, and accept as written and distributed. Motion by Mike Butz. 2nd. by Mike Hotovy. Motion carries.

Passed out Contracts to the people who wanted them.

3) Communications

A) Next Union Meeting is Wed. Oct. 7 @7:00 p.m.

B) Next Executive Board Meeting is Wed. Sept. 30 @ 6:30 pm C) Next Steward’s Meeting is Wed. Sept. 9 @ 6:30 p.m.

D) Grievances of note. Read at meeting.

E) Legislation has been introduced, potentially the most devastating in our Union's history. An amendment to HR22 (Now called S. 1507). Read at meeting, this is a “Poison Pill” amendment. We as Branch members need to call our Senators and voice our opinion.

F) Clockrings after 1800. Please tell your Steward’s.

G) Please consider signing up for COLCPE. Our COLCPE coordinators are Shearly Shawn and Tom Preston. They have been signing up a lot of people lately. This money goes to support legislation beneficial to Letter Carriers and their families, and to support candidates that support Letter Carriers.

H) Any comments on our newsletter or our web site? www.nalc3825.com. Articles are due tonight and we are trying to have the newsletter out by Sept. 15. Articles were turned in to Mike Shawn.

I) Steve Fairfax has paid back some of the monies owed to the Branch. However, he still owes tens of thousands of dollars. Amy Campain has been working on this for the Branch.

J) Germantown’s Labor/Mgt. minutes. Some of them were read at the meeting. Ken Lerch said that these were some of the best that he has seen.

K) Station and Branch Optimization Process. Gave copies to whoever wanted them. Also, gave a brief explanation.

L) NALC Bulletin dated Aug. 7, 2009. Arbitrator’s would be mandated to consider the financial condition of the Postal Service when rendering any decision. 200,000 carriers and a 8 Billion dollar deficit. This would mean that $40,000 from every Letter Carrier would balance the Postal budget. Talked about the “Poison Pill” Amendment. Again PLEASE !!! call your Senators.

M) Emails. We are getting quite a bit about how great our web site is.

N) 3 Day waiting period for COP is three (3) calendar days, not workdays. This is in the ELM sec. 545.83.

O) NALC Bulletin dated 08-28-09. Read at meeting. Talks about Early Outs, MDA and the National Convention in 2014, which will be in Philadelphia Pa.

4) Application for Membership. None

5) Balloting for Candidates-

First, we will do the nominations for Officers, then, we will do nominations for delegates to the 67th National Convention in Anaheim, Ca. Aug. 9-13, 2010. We are entitled to 30 delegates. The President thru the Editor, are automatic delegates by virtue of their positions.

A) Amy Campain nominates. Ken Lerch for President. Elected by acclamation.

B) Ken Lerch nominates. Amy Campain for Vice-President. Elected by acclamation.

C) Amy Campain nominates. Tom Preston for Recording Secretary. Elected by acclamation.

D) Shearly Shawn nominates Beth Parsons for Financial Secretary. Elected by acclamation.

E) Shearly Shawn nominates Mike Shawn for Editor. Elected by acclamation.

F) Tom Preston nominates Sergio Lemus for MBA-Rep. Elected by acclamation.

G) Kevin Abernathy nominates Tony Gatling for H.B.-Rep. Elected by acclamation.

H) Mike Shawn nominates Shearly Shawn for Distributor. Elected by acclamation.

I) Trustees-

1) Hugh McElroy nominates Mathew Ackah. Elected by acclamation.

2) Kevin Abernathy nominates Robert Weisner. Elected by acclamation.

3) Beth Parsons nominates Gary Kirwin. Elected by acclamation.

4) Sergio Lemus nominates Kevin Abernathy. Elected by acclamation.

5) Amy Campain nominates Chuck Clark. Elected by acclamation.

Now we will take nominations for Delegates to the 67th. National Convention in Anaheim, Ca. Aug. 9-13, 2010. We are entitled to 30 delegates. President thru Editor are automatic delegates by virtue of their positions.


1) Mike Hotovy Hugh McElroy

2) Mark Baker Mike Shawn

3) Arlene Galang Mike Shawn

4) Kevin Abernathy Mike Shawn

5) Tyron Butler Mike Shawn

6) Sergio Lemus Erbin Valdez

7) Shearly Shawn Beth Parsons

8) Robert Weisner Greg Brooks

9) Gary Kirwin Beth Parsons

10) Hugh McElroy Mathew Ackah

11) Lisa Barksdale Shanelle Lewis

12) Natasha Coleman Shanelle Lewis

13) Tony Mason Shanelle Lewis

14) Bob Grier Shanelle Lewis

15) Shanelle Lewis Don Lewis

16) Mathew Ackah Mike Butz

17) Felicia Whitaker Tim Smith

18) Mike Curley Tim Smith

19) Chester Crews Ron Miranda

20) Greg Brooks Robert Weisner

21) Don Lewis Robert Weisner (Withdrew)

22) Charlene Walker Shearly Shawn (Withdrew)

23) Ismael Lemus Kevin Abernathy

24) Erbin Valdez Sergio Lemus

25) Tim Smith Mike Curley

26) Clariza Turner Kevin Abernathy

27) Claudia Jimenez Kevin Abernathy

28) Raj Babra Ron Miranda

29) Chuck Clark Sergio Lemus

30) Tony Gatling Kevin Abernathy

28 total because 2 withdrew their names

6) Committee Reports

A) Picnic sum up (AUG. 2.) Committee (Coordinator-Kevin Abernathy, Chuck Clark, Chris Lively, Tom Preston, Beth Parsons, Robert Weisner, George Abid, Sergio Lemus , and Ismael Lemus. Kenneth Lerch said "Kevin- You and your committee hit a home run!!!!!"

B) MDA fundraiser sum up of June 27. 26 Bowlers. The most in the state! ($390.00 cost) How much was raised for MDA ? Our Branch is already over $1,000.00!

C) National MDA bowling fundraiser set for Nov. 1.

7) MBA Report- None

8) Health Benefits Report- None


9) New Business

Passed out advanced copies of Grievance Summaries and Carriers in a Common Cause at meeting (The history of the NALC.)

A) This passed at the March Union meeting. Reimbursement for State Convention- $5,000 divided by the number of delegates with a compensation cap of $25.00 per day. Everyone makes their own reservations and must have given their $50.00 check to the branch for registration by June 1.

Also, you must be present for 75% of the meetings prior to the Convention in order to qualify for any reimbursement (Art. 5 Sec. 3).


B) OWCP training conducted by our NBA will be held on 09-27-09 from 12:00-4:00 p.m. Venue has changed from Baltimore to DC’s Union Hall. Exec. Board recommended to pay 4 hrs. lost time plus mileage from map quest. Motion to accept the Exec. Boards recommendation by Hugh McElroy. 2nd. by Mike Hotovy. Motion carries.

C) MIARAP sum-ups and questions. Adjustment dates? Mike Hotovy gave a short talk on making sure about your Allied times. Also, be consistent with your street times.

D) 8.5G costs and my estimate of 24 hours per week to run the branch. I have been working over 40 hours per week. I have put Amy Campain on full time (some weeks) to help with the 8.5G’s out of the Gaithersburg Main Office and Potomac and other grievances. Shearly Shawn and Tom Preston have been going to Damascus, Cabin John and Gaithersburg for Informal A’s and Formal A’s. Budgeted six and one half days per week. Ken has been using $4,000.00 per month over and above the six and one half days per week as authorized in Art. 12 Sec. 3a and 3b of our by-laws and the emergency motion passed two months ago. We have spent $85,000 since may 4, 2009.

E) Exec. Board recommends that we acquire an American Express credit card to save money at COSTCO. Motion Withdrawn.

F) Our branch membership is down to 495 active dues paying members with over 100 retirees now. We are down about $800.00 per month from what we budgeted (Based on 520 active members). SIGN UP THE NON-MEMBERS!!!!!!!!!!!!

G) The following were excused from tonight’s meeting: 1) Gary Kirwin. by Beth Parsons. 2nd. by, Mike Hotovy. 2) Chris Lively. by Hugh McElroy. 2nd. by Mathew Ackah. 3) Claudia Jimenez. By, Kevin Abernathy. 2nd. by Beth Parsons. 4) Tony Gatling. By. Tom Preston. 2nd. by .Mike Hotovy. All were passed by Motion.

10) Improvement of Service- None

11) Good of the Association- None

12) Treasurer’s Report- Motion to accept by. Sergio Lemus. 2nd. by Mathew Ackah. Motion carries.

13) Motion to Adjourn- Motion by Clay Baldwin. 2nd. by Buzzy Denell. Motion carries. Meeting Adjourned @ 8:54 p.m.

Respectfully Submitted

Thomas A. Preston

Recording Secretary, Branch 3825